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Zehner, Maloy & Associates, CPA's LLC
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HOW LONG SHOULD YOU RETAIN PERSONAL RECORDS?

Types of Financial Records

Length of Time to be Retained

1099 forms and other documents supporting your tax return

At least three years

Individual income tax returns, W-2’s payroll, unemployment returns

All of these records should be kept permanently

Bank checks and bank statements

You are required to keep these records for at least seven years.  Since you may need them to settle non-tax matters, it may be prudent to keep them for a longer period. 

Security transactions (stocks, bonds, mutual funds, etc.)

You should keep these records for as long as you hold the security.  The records show purchase date and price, number of shares purchased, sales date and price.  For tax purposes, you should retain them for at least three years after selling the security.  

Real estate records

These records should be kept indefinitely.  Records showing capital improvement should be maintained to document adjustments to basis. Also, if you sell your old home and purchase a new one to defer the tax on the gain, you should keep all the records for both homes. 

Insurance records

You should photograph all valuables and major household items for purposes.  These, along with any appraisals of furs, jewelry, artwork, etc should be kept in a safe deposit box. 

Warranties, guarantees and receipts for major purchases

Keep these records for as long as you own the item. 

 


 

 
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